Meeting Room Policy

The Library provides meeting space for library programs and other meetings and programs of an informational, education, cultural, social, or civic nature. 

The Library has two public meeting spaces: the meeting room and the story time room.  Library-sponsored programs have priority over all other groups, followed by government, non-profit, and for-profit organizations.  Allocation of the meeting room, story time room, and study rooms may be adjusted at the discretion of the staff. 

Library meeting spaces are free of charge; however, a donation is appreciated. 

For-profit groups may not solicit sales during their meetings.  

The applicant reserving a room (point of contact for group reservation) must be at least 19 years old. Application for reservations must be made seventy-two (72) hours prior to use and may be made online. By requesting to use the meeting room or the story time room, the group/individual agrees to the Library’s meeting room use guidelines.

Reservations should be made no more than three (3) months in advance. Reservations will be accepted on a first-come, first serve basis. A group/individual may not request a meeting room for more than 4 hours per day and more than 5 meetings per month. Exceptions may be granted by the library director.  Groups shall vacate meeting rooms promptly upon the reservation end time. Meetings will end 15 minutes prior to the time that the library closes to the public.

Advance notice of twenty-four (24) hours is required if an event is cancelled.  The first time a group does not appear or cancel, there will not be a penalty.  The second time there is a no-show or non-cancellation, no further reservations will be accepted from that group. No meetings will be scheduled for days the Library is closed, and meetings should not extend before or after library hours without prior approval by the library director. 


Equipment may be available for use in the room and must be reserved at the time the reservation is made. 

Smoking or serving alcoholic beverages is not permitted. Tacks, nails, glue, or tape shall not be used on walls, furnishings, or equipment. Clean-up is the responsibility of the group using the room. Basic cleaning supplies and a cleaning checklist will be provided. Cleaning fees will be assessed for noncompliance.  

Each group is responsible for its own furniture arrangement. Users need to allow adequate time to arrange the room to their needs. When scheduling, groups should allow extra time for setting up the room before the meeting is to start and for returning it to its original condition when the meeting is over.  Furniture must be put back as it was found. Failure to do so can result in the loss of the privilege to use the meeting room. The applicant, as well as the membership of the group as a whole, will be held responsible for any and all damages that may occur as a result of the use of the facilities.

Equipment, supplies, or personal belongings of a group may not be stored or left in the library.  The Library is not responsible for lost or stolen articles.

The Library staff will not accept calls or relay messages to people attending meetings except in emergencies.  The Library expects organizations to be considerate of library customers and activities and to comply with the Library’s Conduct Policy.  The Library Director or designee has the power to terminate any meeting disruptive to library operations.  

The Library will maintain statistical records for meeting attendance.  When the meeting is concluded, attendance numbers must be reported to the circulation desk.

 

The responsibility for the implementation of this policy and for scheduling the use of the facilities rests with the Library’s administrative staff.  The Library Director retains final authority for implementing this policy.
 

Library's Rules of Conduct

The Library strives to maintain a clean and comfortable environment where people can enjoy the materials and services provided by the library.  We ask our visitors to:

  • Treat the Library property, other customers, and staff with courtesy and respect

  • Respect one another, including library staff, and other customers

  • Check out all library materials before leaving the library

  • Parents or other legal guardians are responsible for the behavior of their minor children in the library. Children age 8 and younger may not be left alone in the library.
     

Unattended Children

All children age 8 and younger must be accompanied by a parent or designated responsible caregiver while in the library or attending a library program. We ask that the responsible caregiver remain within visual contact and in their immediate vicinity while on library premises.

A young person who is not able to leave the library without an adult should not be left alone at the library.